PDF | How to Edit Existing Text or Change the Fonts Within a PDF

Every company, university, or organization has its own way of doing things. They have their way of organizing meetings, their version of best practices, and even the layout of their documents. Yes, while it might sound tedious to some, it is beneficial for companies to have a dedicated format type. This is because it sets them apart from their competitors and creates a sense of cohesion within the company. So, when you are working in a company that has such standards, how do you go about making sure your documents are all to standard? The first step is to identify the type of document. Not all document types are the same, but the most common file type when working in business is the PDF. While PDFs are ubiquitous, they are not a stand-alone file system they way say Microsoft Word documents are. To work with PDFs and edit them to the standard font and format your company needs means you will need a PDF editor.

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What’s a PDF File?

A PDF is a portable document format, while that might not give much insight into what a PDF is actually, it does give you an idea. A PDF is a file format that is very changeable and editable since it is not a text file. A PDF is actually an image file which gives it more versatility. PDFs can be used to make any kind of file. They can be made into a legal contract, exams, flyers, or anything that you can think of. Businesses use them in their file format to produce companywide documents or for team-based projects. Regardless of this, if a company wants a PDF to be in a specific format, you will need to take it and edit it. This could be adding a watermark, changing the fonts, or even adding a company logo to the top corner. Either way, to work on a PDF, you will need a PDF editor.

How can you edit a PDF File?

Before you can edit a PDF, you will first need a PDF editor so that you can edit and interact with the file itself, otherwise, the PDF file is not of much use. While editing with a PDF editor is not difficult, it does take some getting used to, and each PDF editor is different. There are more PDF editors than you probably realize, it can be a challenge to figure out which one you should use. They all offer some small differences but in general, they have more in common than distinctiveness. They offer similar tools for the most part, but the range and usefulness of those tools as well as the cost of different PDF editors largely determine which ones you should choose. After you have chosen a PDF editor, you can use it to open and edit your PDF.

If you want to edit a PDF and specifically change a font, it will not be hard to do. Once you have the PDF editor that you want to use, then you just need to open the file to get started. From there you will have many editing options such as the ability to edit text, add images, split pages or merge new pages into the PDF file. For editing the font, it will depend on the PDF editor but usually, you will just need to highlight the text and then look for the format section, and from there is usually a drop-down font menu like you might find in a word processor. Here you can change the font to any of the fonts available on your PDF editor. Different PDF editors might offer different fonts. If you do not wish to pay for an expensive PDF editor to do this, you have some options that are less cost-prohibitive.

Using Google Docs

One of the ways you can edit a PDF and change font sizes and colors is with Google Docs. Google Docs is a Google document editor. It is a good program, and you can work on PDFs with Google Docs. All you need to do is to open a new document in Google Docs and from there you can open your PDF document. While Google Docs is a very helpful application, it does have some drawbacks. It is not the smoothest PDF editor as it is not designed for this purpose specifically. So while it is an option, there are other better options.

Apps or Programs to Edit PDF Files

There are other options besides Google Docs, one of those is Lumin PDF. Lumin PDF is a well-known online PDF editor that comes with excellent features. If you do not need many tools and just wish to edit text and fonts, then Lumin PDF is still a solid option as it is not a hard PDF editor with a steep learning curve. The reason it is a great alternative to Google Docs is that it can also work with Google and Google Drive. With Lumin PDF, you can directly open files from your Google Drive account and work on them in Lumin PDF. From there you can save your file back to Google Drive. Lumin PDF is a great PDF editor that is worth checking out.

While Lumin PDF is a great PDF editor, a PDF editor that is likely more famous is Adobe Acrobat. Adobe Acrobat is probably the most well-known PDF editor there is. This is because for many operating systems it is the default PDF editor. Although it does not offer some of the same services as Lumin PDF, it does offer a great deal when it comes to editing PDFs. Adobe Acrobat has a slight learning curve but with some patience it is easy.

No matter which PDF editor you work with, it is not only possible to edit PDFs and their fonts, but it can be an easy and enjoyable process. Just remember to make sure it is within your budget and has the right tools, and don’t forget to save your work.